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Avoiding Employee Lawsuits: 5 Legal Lessons Managers Must Know

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Human Resources

Avoiding employee lawsuits: 5 legal lessons managers must know

When it comes to employment law, it's always easier — and less expensive — to learn from others' mistakes rather than your own. Here are five classic court cases that serve up good lessons for any manager:

1. Nix the nicknames: 'Grandma' and 'Hank' will get even

The case: Soon after a 54-year-old employee who'd worked at an electronics store for 17 years was demoted, she sued for age discrimination. Her evidence? A new supervisor had the habit of calling her "Grandma" and suggesting that she retire to spend time with her grandchildren. The court agreed, saying, "Calling someone 'Grandma' does suggest ageism." (McDonald v. Best Buy, DC IL)

In another case, a supervisor insisted on referring to employee Mamdouh El-Hakem as "Manny," saying the name would help him do better with clients. The employee protested, so the supervisor started calling him "Hank." As you can guess, the employee sued for racial discrimination and the court agreed. (El-Hakem v. BJY Inc., 9th Cir.)

The lesson: Avoid attaching to employees nicknames that carry even the perception of being tied to a protected characteristic, such as race, age, gender, religion, national origin or disability.

Bonus Gift #1. We'll send you The Complete Compliance Guide to Federal & State Employment Law. From age discrimination and sexual harassment to FMLA leave and workers' comp – and everything in between – this comprehensive CD will keep you in compliance – and out of trouble. It's a $147.00 value, yours absolutely FREE when you agree to review The HR Weekly. Start now.

2. Avoid strict 'English-only' language laws on employees

The case: A supervisor at a mall department store told six Somali workers who sorted clothes in a basement office that they'd be fired if they spoke "even one word of Somali" to each other at work.

Luckily for the store, the case didn't make it to court. After some bad publicity and threats of a lawsuit, the store stepped in, apologized to the workers and disciplined the manager.

The lesson: You can require employees to speak English only for clear business reasons, such as customer service (talking to customers in English) or safety (talking to each other in one language at risky jobs).

Never mandate that English be spoken in break rooms or during off-duty hours. And make sure language rules don't carry any hint of discrimination.

3. Never bad-talk employees who take FMLA leave

The case: A railroad employee was in a 26-week training program to become a train engineer. Because of his medical condition, he had to take unpaid, job-protected leave during the program. The leave was covered under the Family and Medical Leave Act (FMLA), which prohibits employers for punishing employees from taking such leave.

But his supervisor made comments about his absence, asking whether he was "finally done with FMLA," and saying the leave was a "distraction."

When the employee missed the final training day, he was booted from the program. He sued, alleging he'd been punished for taking FMLA leave. The court agreed, citing the supervisor's resentful comments. (Erickson v. Canadian Pacific Railway, DC MN)

The lesson: Never retaliate against employees because they take FMLA leave or are involved in any other "protected" activity, including filing a lawsuit.

4. Inconsistent discipline: A sure loser in court

The case: An employee of Indian descent felt she was criticized for her work mistakes far more harshly than her white co-workers. So she set out to prove her thesis. She kept a notebook and tracked when she was critiqued compared with her colleagues.

When she was fired for insubordination, she sued, saying that the real reason was national-origin discrimination. The court sent the case—and the woman's notebook—to a jury trial. (Reddy v. The Salvation Army, SD NY)

The lesson: Trouble will come to supervisors who issue oral and written rebukes to certain employees, yet overlook the same actions by co-workers. Such inconsistency will kill you in court, as this case shows.

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5. Porn on computers can count as sexual harassment

The case: A female office employee claimed that her co-workers on three occasions exposed her to pornographic images on their computer screens. She sued for sexual harassment, saying the company did nothing to protect her. The court sided with her, saying the images "were severe enough to have altered the terms" of her employment. (Criswell v. Intellirisk, 11th Cir.)

The lesson: Don't take a casual attitude toward employees viewing inappropriate websites on their computers. As this case shows, courts are clamping down on companies that don't do enough to protect employees from their co-workers' online pornography.

Discrimination lawsuits: Most popular claims

Percentage of job discrimination claims filed with EEOC that include this type of claim:

Race: 37%

Retaliation: 32%

Sex: 30%

Age: 23%

Disability: 21%

National origin: 11%

Religion: 4%

Equal Pay Act: 1%

Note: The percentage is over 100% because employees often claim multiple types of discrimination in each lawsuit.

Our Issues Tackle YOUR Issues

The HR Weekly's experienced team of journalists and attorneys are constantly talking to, and meeting with, your fellow HR specialists. That's why every issue addresses the topics that cross your mind – and your desk – every day:

Employee Handbooks. Almost every employee handbook contains mistakes – errors a sharp attorney can use against you in court. How do you "bullet-proof" your handbook? HR Weekly readers know.

Workload. Assigning "too much" work can hurt morale, retention and productivity. But can it actually be illegal? HR Weekly readers know.

FMLA. Perhaps no other law has caused HR departments more headaches than the Family & Medical Leave Act. A new guidebook explains this landmark legislation to your employees. Where can you find it? HR Weekly readers know.

The HR WeeklyHiring. Now more than ever, it's vitally important for you to identify potential superstars amid a sea of applicants. What are the interview questions that separate the best from the rest? HR Weekly readers know.

State HR Law. When it comes to legally required employee breaks, different states have different laws – laws that can vary widely. Do you know yours? HR Weekly readers know.

Goal-Setting. When employees know what's expected of them, they tend to perform better. Are your managers aware of five FREE online tools to help set goals? HR Weekly readers know.

Onboarding. Most new employees who don't work out fail in the first six months. You know the expense and hassle of finding replacements – but do you know the top 10 new-hire pitfalls to avoid? HR Weekly readers know.

Compensation & Benefits. It is estimated that 1 in 10 employers could drop health benefits by next year. What alternatives – if any – are they planning? HR Weekly readers know.

Knowing any ONE of these secrets could help you greatly in your profession. Take a few minutes to review it ... and see for yourself how we can help you improve your operations – AND your career.
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