Spamdex - Spam Archive

Report spam

Send in your spam and get the offenders listed

Create a rule in outlook or simply forward the spam you receive to questions@spamdex.co.uk

Also in businessmanagementdaily.com

The Top 10 Minute-Taking Best Practices

Never miss a word
Trouble viewing this mail? Read it online
Office Management

The top 10 minute-taking best practices

Even after years of practice, taking minutes wasn't getting any easier for admin Terri Michaels. "I had become wordy, and the minutes were sometimes eight pages," she says. "Each new director or company wanted them done differently."

Finally, she enrolled in a workshop, where she learned that to take better minutes, "I had to adjust my listening skills and thinking patterns, and home in on what was really being discussed."

Ever wonder how you'll ever take all those notes down? Or what you should write down? If you don't like shorthand, try BakerWrite Speedwriting.

Now Michaels uses these minute-taking best practices:

1. Ask yourself, as you're taking notes, "Will it matter in two days, two weeks, two months, two years?" If yes, include it. "I still find myself putting things in my draft that do not matter and later removing them," Michaels says.

2. Summarize. Don't record conversations word for word.

3. Do record motions word for word, and indent them for easy scanning.

Example:

Mr. Hurst made a motion to approve the 2016 ranking list. Seconded by Mr. Goodhart.

MOTION CARRIED

4. Use keywords vs. sentences. Tip: Record minutes in a steno pad. On the left side, write keywords; on the right side, make short notations on the keywords. Want the notes to stick in your memory? Write on a color pad.

5. Keep emotions out of the minutes—yours and those of attendees. Example: "Mr. Smith, exasperated by the discussion, left the room."

Do you have to take meeting minutes, jot down telephone messages, write long lists of tasks from your manager, and remember those on-the-fly comments? Can you do it quickly? So many of us take notes and yet have no structure or system for writing them.

In recent years, there has been a myth that note-taking skills are no longer required for most administrative professionals in this digital world. But as most admins know, note taking is still a sought-after skill. Join us Friday, January 8, for a new twist on note taking.

6. Be an active listener. "If someone makes a motion and you didn't hear it clearly, interrupt the meeting and ask," Michaels says. "If you don't understand something being discussed, but you can't interrupt the meeting, make a note on your pad to ask the chairperson about it later."

7. Reflect accurately the order of the discussion, even if it doesn't follow the agenda. "These are legal, historical documents, and you are the one who took those notes," she says. "You never know when you will be asked about a meeting."

8. Switch to using your laptop for minute-taking. "Listening to the meeting while recording it and then listening to it again to complete the minutes was double duty," she says. "Now I save time by typing keywords, short sentences and notations into the agenda."

9. Create bulleted lists when recording a list of comments, suggestions or concerns.

10. Streamline your sign-in sheet. Michaels uses a three-column template: The first column lists all staff and attendees. Attendees initial the second column and mark their arrival times in the third column.

"Two days before the meeting, I ask staff if any guests are coming, and I add them to the sheet. The morning of the meeting, I put it by the door with a pen and a 'Please sign in' sign. At the start of the meeting, I ask the chairperson to announce for all attendees, including board members, to sign the sheet."

Our BakerWrite Speedwriting webinar will enable you to have a structure to your note taking and learn a system that works for you to improve your efficiency… add to your skills and career development… and give you a chance to avoid the stress of trying to take notes with only longhand techniques.

BakerWrite's creator, Heather Baker, will teach you her system and help you formulate an action plan for your continuing development. You'll learn:
  • Heather BakerSilent letters and vowels
  • Phonetics
  • Common prefixes
  • Common suffixes
  • Top tips for taking notes
  • Advice on creating an effective action plan
Not only will this unique webinar improve your efficiency… build your skills… and reduce your stress – but you'll also have opportunities to actually take notes during the webinar.

If you find taking minutes and notes frustrating and find it hard to keep up, this webinar is the one for you. You'll come away ready to start taking more effective notes and have an action plan to ensure you can continue to improve.

In the real world, savvy administrative professionals know that each word is important. And learning speedwriting is the perfect way to ensure you never miss anything. BakerWrite is simple to learn and easy to transcribe. Join us January 8!
Facebook
Google Plus
Linked In
Twitter
 

The email address for your subscription is
| About Us | Contact Us | Privacy Policy
Copyright 2016 Capitol Information Group (CIG). All rights reserved.
7600A Leesburg Pike
Falls Church, VA 22043


---------------------------

All titles, content, publisher names, trademarks, artwork, and associated imagery are trademarks and/or copyright material of their respective owners. All rights reserved. The Spam Archive website contains material for general information purposes only. It has been written for the purpose of providing information and historical reference containing in the main instances of business or commercial spam.

Many of the messages in Spamdex's archive contain forged headers in one form or another. The fact that an email claims to have come from one email address or another does not mean it actually originated at that address! Please use spamdex responsibly.


Yes YOU! Get INVOLVED - Send in your spam and report offenders

Create a rule in outlook or simply forward the junk email you receive to questions@spamdex.co.uk | See contributors

Google + Spam 2010- 2017 Spamdex - The Spam Archive for the internet. unsolicited electric messages (spam) archived for posterity. Link to us and help promote Spamdex as a means of forcing Spammers to re-think the amount of spam they send us.

The Spam Archive - Chronicling spam emails into readable web records index for all time

Please contact us with any comments or questions at questions@spamdex.co.uk. Spam Archive is a non-profit library of thousands of spam email messages sent to a single email address. A number of far-sighted people have been saving all their spam and have put it online. This is a valuable resource for anyone writing Bayesian filters. The Spam Archive is building a digital library of Internet spam. Your use of the Archive is subject to the Archive's Terms of Use. All emails viewed are copyright of the respected companies or corporations. Thanks to Benedict Sykes for assisting with tech problems and Google Indexing, ta Ben.

Our inspiration is the "Internet Archive" USA. "Libraries exist to preserve society's cultural artefacts and to provide access to them. If libraries are to continue to foster education and scholarship in this era of digital technology, it's essential for them to extend those functions into the digital world." This is our library of unsolicited emails from around the world. See https://archive.org. Spamdex is in no way associated though. Supporters and members of http://spam.abuse.net Helping rid the internet of spam, one email at a time. Working with Inernet Aware to improve user knowlegde on keeping safe online. Many thanks to all our supporters including Vanilla Circus for providing SEO advice and other content syndication help | Link to us | Terms | Privacy | Cookies | Complaints | Copyright | Spam emails / ICO | Spam images | Sitemap | All hosting and cloud migration by Cloudworks.

Important: Users take note, this is Spamdex - The Spam Archive for the internet. Some of the pages indexed could contain offensive language or contain fraudulent offers. If an offer looks too good to be true it probably is! Please tread, carefully, all of the links should be fine. Clicking I agree means you agree to our terms and conditions. We cannot be held responsible etc etc.

The Spam Archive - Chronicling spam emails into readable web records

The Glass House | London | SW19 8AE |
Spamdex is a digital archive of unsolicited electronic mail 4.9 out of 5 based on reviews
Spamdex - The Spam Archive Located in London, SW19 8AE. Phone: 08000 0514541.