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3 Great Ways to Pair Microsoft Office Applications to Boost Productivity

Master the office tech skills you need to succeed
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Office Management

3 great ways to pair Microsoft Office applications to boost productivity

Microsoft Office applications have always had the capability to work together. These days, there's much more interoperability than most people use. Here are a few ways to explore playing well together in Office:

Word and PowerPoint

One of the best-kept secrets of PowerPoint experts for fast-tracking presentations is to start in Microsoft Word. This process will turn your presentation projects from hours or days into just minutes.

Begin by typing what you imagine your slide topics and bullets to be. Resist the urge to format them in any way. When you have the presentation text roughly in the order in which you'll present them, use Styles to format your Slide Title text as Heading 1 and your bullet text as Heading 2. This is done easily with Ctrl+Alt+1 (Heading 1) and Ctrl+Alt+2 (Heading 2). Save the file as Rich Text File (.rtf), and close it. Then, in PowerPoint, in a blank presentation, click the bottom half of the New Slide button, and choose Slides from Outline. Locate your .rtf file, and open it. You'll find it will lay out your slides perfectly! As the two files are not technically linked now, you may edit either to your heart's content.

Software shortcuts and time-saving tips for the beleaguered admin.

Excel and Access

Both of these tools actually overlap in their capabilities. For example, it's possible to maintain an effective, long list in Excel, otherwise known as a flat database. And there are features such as Pivot Tables and Formulas in Access. You can have the best of both worlds.

If your data are best kept in Excel, but you have an occasional need to do a complex query, it's possible to keep your data as an Excel workbook and use Access to query. Or, you can open up the data in an Access database in Excel without converting it to Excel and do charts, graphs and other types of analysis without losing the integrity of your database.

Begin on the Data tab (Excel) or the External Data tab (Access), and choose the appropriate button. When given the opportunity in Access to import or link, choose link. From Excel, you will automatically be linking to the database.

Knowing today's office software programs is no longer a "nice-to-have" skill. It's a "GOT-to-have" ability. And admins who don't have it are finding themselves falling behind … getting fewer promotions … and making less money. That's why we publish the best-selling 59 Technology Tips for the Administrative Professional. Get your copy today!

Outlook and OneNote

If you have installed OneNote on your computer, you may notice a couple of new buttons in Outlook. OneNote has the built-in capability to connect meetings to a notebook in order to take notes.

Another clever way to use them both is to send related email messages to a notebook to avoid searching through haystacks of email to find the ones that pertain to a particular project, customer or topic.

Going back the other way, you can create a to-do list in OneNote and link it back to Outlook in your Tasks by clicking the Outlook Tasks button on the Home tab in OneNote.

What if there were a way to instantly improve your office tech skills? And what if you could have these technology tips at your fingertips? Well, there is – and you can – with our all-time top-seller 59 Technology Tips for the Administrative Professional.

Time was, a secretary had to be pleasant, organized and type well. But times have changed – and so has your job. Today's administrative professional needs to be well-versed on today's (and tomorrow's!) office software. That's where 59 Technology Tips for the Administrative Professional can help. You'll discover:
  • How to turn Word into a design program
  • 59 Technology TipsFeatures in Outlook you never dreamed of
  • Techniques to help you excel in Excel
  • Experts-only secrets of Adobe Acrobat
  • Ways to get the most out of your Google searches
  • Smartphone apps that are helpful, fun and (often) free!
  • And many, many more
Never again will you feel lost in the cyber-wilderness. With a little help from 59 Technology Tips for the Administrative Professional, you'll soon be the "go-to" person in your office for answers to tech questions. You may even become the person the boss goes to – to give a promotion! Get your copy today!
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