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De-clutter Your Workspace With 4 Simple Habit Adjustments

Taming the Paper Monster
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Office Management

De-clutter your workspace with 4 simple habit adjustments

If you're having a hard time staying focused, the mess on your desk could be partly to blame, writes Mike Michalowicz at American Express OPEN Forum. However, you can get more productive by making a few simple adjustments to your habits and workspace, he writes.

Poor records management can cost you time, deplete your profits and expose your organization to compliance actions and legal liability. Develop a sound records management strategy with the step-by-step instructions you'll find in Taming the Paper Monster: Records Management, Compliance and File Security.

Follow these strategies to organize your workspace and become more efficient at work:

  • Cut the clutter. Nothing is more distracting than a pile of papers on your desk. Create a to-do list and put the papers away until you need them.
  • Don't watch the clock. Staring at the time can add unnecessary stress, so put your clock someplace where you can't see it.
  • Hide your desk toys. Desk toys are a ready-made distraction. Put them out of reach so you aren't tempted to fiddle with them.
  • Stretch your legs. Get up and do some physical activity at regular intervals. Sitting for too long can make it hard to concentrate.
In Taming the Paper Monster: Records Management, Compliance and File Security, you'll get:
  • Guidelines to develop a management plan for your company's records.
  • Charts listing government recordkeeping requirements your organization must comply with.
  • Resources for organizing your company's records.
  • A complete record retention schedule telling you what to keep and for how long, based on the type of business you conduct.
Get your copy here...

Stop stacks of paper from standing between you and organizational bliss with these steps for taking your documents digital, from Teens in Tech's former Editorial Director Emmanuel Banks.

  1. Gather the necessary equipment. You need a scanner to digitize your documents, a shredder for sensitive paperwork and some high-quality folders to file away important originals.
  2. Select a document-storage service. Evernote is a great multifunctional service.
  3. Sort, scan, store and scrap. Sort your paper into three piles: "Crucial Paper" for bills, documents and mail requiring an action; "Stuff I'd Like to Keep" and "Junk and Clutter." Handle each stack appropriately.
  4. Recycle. Recycle your shredded and unshredded paper waste. If your city doesn't have a recycling program, you can find one through

— Adapted from "Is Your Desk Destroying Your Productivity?" Mike Michalowicz, OPEN Forum, and "How to Digitize All Your Paper," Emmanuel Banks, Lifehack.

Every company needs a records management system that works for them. With Taming the Paper Monster: Records Management, Compliance and File Security, you'll be able to develop the right system for your organization.

  • Which records your company must retain Taming the Paper Monsterindefinitely.
  • Which documents you should NOT keep on file.
  • How to establish a recordkeeping policy that your company can live with.
  • How to reduce file storage by 90% or more!
  • New high-tech storage options that can save you space, time and money.
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