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When Must You Pay for Employees' Travel?

Travel Pay:
When to Pay It, How to Pay It, and How to Tax It

Paying employees for their travel time — and dealing with subsequent reimbursements and deductions — is one of the most confusing parts of HR and payroll administration.

  • Must you pay hourly employees for … a cab to the airport? … a drive to a second worksite? … a flight to a conference?
  • What's considered bona fide travel by the IRS?
  • When is your reimbursement payment for employees' airfare, car and hotel no longer considered an allowable travel expense … but instead considered a "commute” (taxable wages)?

On October 16, Travel Pay: When to Pay It, How to Pay It, and How to Tax It — from the publishers of Payroll Legal Alert — will explain IRS and DOL rules regarding what is considered "travel time” versus "commuting time,” plus what is an allowable expense versus taxable wages.

Register Now

Mindy Mayo, an employment tax expert and frequent speaker on this topic, will explain which workers are entitled to travel time pay and at what rate. She will explain the tracking and paperwork necessary to compensate the traveling employee correctly.

Join us Friday, October 16, to discover:

  • When to pay nonexempt employees for their time spent traveling to and from company activities — and at the activity itself.
  • What does the IRS consider bona fide travel? (Mindy will address the rules for mileage, airfare, hotel, and car rental.)
  • How quickly receipts must legally be provided by an employee, and how often expense reports must be submitted.
  • What's considered a wage or a taxable commuting benefit.
  • What's unpaid "commuting” time … and what are the IRS guidelines regarding commuting costs?
  • Common pay- and FLSA-related problems that arise with employee travel, such as meals during travel.
  • Plus answers to YOUR travel-pay questions during our interactive Q&A session.

Don't get caught in an FLSA lawsuit or an audit of your employees' travel expenses! Either one could be a huge expense and black mark on your record. Discover the proper steps NOW to pay and reimburse employees correctly for travel.

Sincerely,
Pat DiDomenico
Pat DiDomenico, Editorial Director
Payroll Legal Alert

P.S. Early Registration Bonuses. Our first 50 registrants will receive our popular Instant Executive Briefings on five of today's most important payroll topics: Travel, Training and Other Tricky Pay Issues; Overtime Exemptions; FLSA Self-Audit: Exempt vs. Nonexempt; FLSA FAQs; and Wage & Hour Basics.

P.P.S. Extra Added Bonus. You'll also get a full month of access to PayrollLegalAlert.com — our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation — and your website also includes the comprehensive Payroll Compliance Handbook. So that you continue to benefit from PayrollLegalAlert.com, we'll continue your access automatically for just $89 per quarter, until you tell us "no, thanks” — your choice.

P.P.P.S. We promise you'll be satisfied. If, after attending, you decide that Travel Pay: When to Pay It, How to Pay It, and How to Tax It isn't all we've promised AND MORE, we will immediately refund 100% of your tuition. No hassles, no questions asked — and your Instant Executive Briefings are yours to keep. It's that simple.

Register Now

October
16
Friday

1 p.m. ET / 10 a.m. PT

Pricing Options:

Access Every Business Management Daily webinar for one low price!

Webinar: $197
Multimedia CD & Download: $197
Webinar, Multimedia CD & Download: $297

Since this is a webinar, you and your entire staff can attend in the comfort of your office or conference room for one low price! You may include as many people as you wish while listening on a single phone line or computer. Contact us for multi-site discounts.


About Your Speaker:

Mindy Harada Mayo is an employment tax specialist with more than 20 years of experience as an employee of two of the Big Four accounting firms and a payroll tax auditor with the state of California. She is currently a director with the Human Capital Tax Practice at Ryan, LLC. Ryan is an award-winning global tax services firm with the largest indirect tax practice in North America. Mindy is a frequent presenter around the country on employment tax and compensation issues.


Early Registration Bonuses:

If you're one of the first 50 people to register, we'll send you our popular Instant Executive Briefings on five of today's most important payroll topics: Travel, Training and Other Tricky Pay Issues; Overtime Exemptions; FLSA Self-Audit: Exempt vs. Nonexempt; FLSA FAQs; and Wage & Hour Basics.



Extra Added Bonus:

You'll also get a full month of access to PayrollLegalAlert.com — our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation — and your website also includes the comprehensive Payroll Compliance Handbook. So that you continue to benefit from PayrollLegalAlert.com, we'll continue your access automatically for just $89 per quarter, until you tell us "no, thanks” — your choice.


Credit Hours:

This event has been approved for 1.25 credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI). "The use of this seal is not an endorsement by HR Certification Institute of the quality of the program. It means that this program has met HR Certification Institute's criteria to be pre-approved for recertification credit."



Register Now

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